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Sarasota County Schools
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Landings Administrative Complex 1980 Landings Blvd. 6:30 p.m.
March 3, 2015 Board Meeting
Agenda Item #13


Title
APPROVAL OF SARASOTA COUNTY SCHOOLS PURCHASE OF PHASE 2.2 DESKTOP AND NOTEBOOK COMPUTERS AND SERVICES FROM HEWLETT-PACKARD COMPANY

Description

Hewlett-Packard company has provided Sarasota County Schools with a comprehensive product and service program to procure desktop and notebook computers utilizing the State of Colorado, Department of Human Services RFP #NC91001100ITS.  This provides ongoing asset management, deployment logistics, warranty and repair support, and service management.

This agreement provides the district with a turnkey leasing solution for computer replenishment that proves the best of product and services.  It is based on a 4-year lease for equipment utilization, management, warranty, repair and support.  Key benefits of this agreement are:

This effort is year 2 of a 4-year plan for computer refresh and deployment district-wide, and prepares Sarasota schools to meet the standards for digital testing requirements.

Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools.  All computers greater than 6 years old will be first made available for our Texcellence program prior to releasing them to a recycler for disposal.



Recommendation
That the lease proposal from Hewlett-Packard Company be approved for award and purchase with a not to exceed value of $10M, and grant the Chair authorization to execute final lease documents.

Contact
LEMPE & BINSWANGER/CORCORAN/SEIBEL

Financial Impact
Cost is not to exceed $10M. Total cost of contract is estimated to be 8.75M.  NOTE: Cost may change once final amounts are calculated.


Attachment:  HP Financial Services Doc and Incumbency Cert.pdf